Job Description

Job Description

Job Description

We are seeking an Admin Assistant (Large Healthcare Provider) to join our team! You will perform clerical and administrative functions in order to drive company success.

Responsibilities:

• Draft correspondences and other formal documents
• Plan and schedule appointments and events
• Support primarily 2 leaders in this department.
• Heavy calendaring (will manage 2 calendars), coordinate meetings, book conference rooms.
• Expense reports processing through OneLink
• Create/Modify PowerPoint presentations.
• Create / help with department staff work schedule, send out the schedules and ensure coverage
• Order office supplies, food / beverage, especially during meeting as necessary.
• Assist on projects, generate reports as needed.
• Must be proficient w/ MS Office Suite) Word, Excel, Outlook, PowerPoint, Teams)
• Perform all other office tasks

Essential Functions:

• Complete special projects/ad-hoc reports, including designing graphic presentations, as delegated by management.
• Orchestrate and organize project meetings, schedules and materials such as agendas, timelines, reports and presentations.
• Takes minutes.
• May perform desktop publishing.
• Use a variety of software to compose letters/prepares reports for executive/manager review.
• Maintain confidential department files and records.
• Maintain manager/executives calendar; arranges meetings, conferences and travel itineraries.
• Screen telephone calls/visitors, refers to appropriate staff member.

Qualifications:

• 3 years experience in office administration or other related fields
• Proficiency in MS Word & MS Excel must be demonstrated through testing.
• Word processing speed: 40 wpm required.
• Ability to prioritize and multitask
• Excellent written and verbal communication skills
• Strong attention to detail
• ​Strong organizational skills

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