Job Description

**AI-Savvy Executive Assistant/Virtual Assistant**

**Hourly - Remote Position**

**ScaleBridger HQ: Austin, TX, United States**

Are you a tech-savvy professional who thrives on organization and innovation? Join ScaleBridger as an **Executive Assistant/Virtual Assistant** and become a key contributor in optimizing productivity, streamlining operations, and leveraging cutting-edge AI tools to achieve outstanding results.

This is a full-time, remote position ideal for someone who excels in fast-paced environments and can harness tools like GPT-4, Microsoft 365, GoHighLevel, and more to handle diverse tasks efficiently.

### **Key Responsibilities**

* **Schedule & Communication Management**: Manage calendars, appointments, and team communications using Microsoft Teams and Outlook.
* **Document & Resource Organization**: Maintain organized files and digital resources with OneDrive and SharePoint.
* **Team Coordination**: Work closely with team members to ensure deadlines are met and deliverables are on track.
* **Content Creation**: Use AI tools like GPT-4, Leonardo AI, and CapCut to draft reports, create presentations, and produce marketing materials.
* **Email & Correspondence**: Handle professional email communications with AI-enhanced precision.
* **CRM Management**: Leverage GoHighLevel to manage workflows, automate processes, and support client onboarding.
* **Project Oversight**: Utilize Microsoft Project and Planner to track project timelines and deliverables.
* **Research & Analysis**: Conduct research and generate summaries using GPT-4 for strategic decision-making.
* **Automation & Efficiency**: Streamline repetitive tasks with tools like Power Automate and GoHighLevel integrations.

### **Tools & Skills**

* **Software Proficiency**:
* GoHighLevel, Microsoft Office Suite (Excel, Word, Outlook), Microsoft Teams
* AI tools like GPT-4 for content automation and Leonardo AI for creative tasks
* CapCut for basic video editing and Microsoft Stream for video management
* **Technical Expertise**:
* Advanced Excel skills for tracking and reporting
* CRM and workflow management experience
* Strong organizational and multitasking capabilities
* **AI & Innovation**: Experience integrating AI tools to enhance workflows and deliver exceptional results.

### **Qualifications**

* 5+ years of experience in administrative support, project management, or a related role.
* Proven ability to manage multiple priorities in a dynamic environment.
* Familiarity with service-based or tech-driven agency environments is a plus.
* Excellent written and verbal communication skills in English.

### **Why Join Us?**

* Competitive pay: Up to $9.50/hour for full-time work (48+ hours/week).
* Fully remote position with flexible work hours.
* Work with a forward-thinking team leveraging AI and the latest technologies.
* Collaborative and innovative environment focused on growth and excellence.

### **How to Apply**

We don’t need your resume or cover letter—they’ll be ignored. Instead, we want to see your critical thinking and problem-solving skills in action.

**To proceed with our evaluation process, please record a Loom video addressing the following CRM scenario:**

**CRM Scenario:**

You are managing a CRM for a service-based company. A lead fills out a contact form requesting more information about a service but does not respond to your follow-up email. Three days later, the lead is automatically moved to a "Cold Lead" pipeline in the CRM.

### **Your Task:**

1. **Re-Engagement Plan**: Outline the steps you would take to re-engage this lead while maintaining a professional and customer-focused approach.
2. **CRM Updates**: Explain how you would update the CRM to effectively track all interactions with this lead.
3. **Preventive Workflow**: Propose a workflow or automation to prevent similar situations and improve lead conversion rates.

**Requirements:**

* Submit your Loom video by **12/29/2024**.
* Be authentic and showcase your human reasoning skills. AI tools may be used only for brainstorming or idea organization. Using AI to generate your response will result in disqualification.
* The successful candidate will be notified, and the role is expected to start on **12/30/2024**.

We look forward to your insights and creativity!

**The ScaleBridger Team**

P.S.: Authenticity matters. Impress us with your thoughtful approach!

Job Tags

Similar Jobs