Job Description

This position is for the 2024 - 2025 school year.

Primary Purpose:

Responsible for maintaining student academic records at the campus level under minimal supervision.

Process student enrollment, transfers, and withdrawals for the campus.

Qualifications:

Education/Certification:

High school or GED

Special Knowledge/Skills:

Ability to maintain accurate and auditable records

Ability to use software to develop or maintain spreadsheets and databases and do word processing

Basic math skills

Strong organizational, communication, and interpersonal skills

Ability to use software to develop spreadsheets and databases, and do word processing Proficient in keyboarding, 10-key numerical data entry, and file maintenance

Ability to meet established deadlines

Experience:

Two years of data entry experience preferred

Previous clerical experience preferred

Skyward experience preferred

Major Responsibilities and Duties:

Records, Reports, and Correspondence

1. Maintain student academic records and process requests for information and transcripts. Process new

student records, including requesting transcripts and records from other schools.

2. Coordinate grade reporting process, including verification and correction of grades and preparation

and distribution of report cards.

3. Prepare and distribute University Scholastic League (UIL) eligibility lists.

4. Calculate grade point averages, class rank, and prepare honor rolls.

5. Assist counselors with the enrollment, withdrawals, and transfer of students.

6. Assist campus administration and counselors with the preparation of reports and student data information.

7. Compile, maintain, and file all reports, records and other documents as required.

Records and Reports

8. Collect and enter attendance and PEIMS data into established database and verify accuracy according to prescribed procedures.

9. Maintain student records and process requests forstudent information and transcripts. Process new student records, including requesting transcripts and records from other schools.

10. Assist parents, students, and faculty with questions regarding student attendance.

11. Contact parents/guardians to verify student absences as needed and report attendance problems to designated administrator.

12. Compile, maintain, file, and distribute all reports, records, and other documents as required following established procedures.

Other

13. Coordinate the ordering and distribution of all graduate materials, including caps and gowns and diplomas.

14. Maintain confidentiality of information.

15. Assist in campus office as needed.

16. Maintain confidentiality.

Additional Duties:

17. Any and all other duties as assigned by immediate supervisor.

Supervisory Responsibilities:

None.

Mental Demands/Physical Demands/Environmental Factors:

Tools/Equipment Used: Standard office equipment including personal computer and peripherals

Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting

Motion: Repetitive hand motions; frequent keyboarding and use of mouse; occasional reaching

Lifting: Occasional light lifting and carrying (less than 15 pounds)

Environment: May work prolonged or irregular hours

Mental Demands: Work with frequent interruptions; maintain emotional control under stress

This document describes the general purpose and responsibilities assigned to this job and is not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.

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