Job Description

This position is posted by Jobgether on behalf of a partner company. We are currently looking for an Executive Administrative Assistant. In this fully remote role, you will support high-level executives across various industries, playing a crucial part in helping them operate more efficiently. You will manage schedules, plan meetings, and provide essential administrative assistance that enables executives to focus on strategic tasks. This position allows for flexibility and requires a commitment of 40 hours a week during business hours, highlighting the importance of work-life balance while delivering quality support. Join us if you are passionate about making a difference and thrive in a dynamic environment.

Accountabilities

• Maintain appointment schedules and calendars for executives
• Plan and schedule meetings, conferences, and travel arrangements
• Make travel arrangements including flight and hotel bookings
• Maximize the executive’s time by drafting correspondence and documents
• Manage multiple email inboxes for executives
• Handle expense management and reporting
• Provide customer/supplier support as needed
• Perform other executive admin responsibilities as required

Requirements

• Minimum of 7 years of experience as an executive assistant or senior administrative assistant
• Advanced knowledge of Google Workspace, Office 365, Zoom, and other productivity tools
• Ability to multitask and prioritize effectively
• Highly organized with excellent time management skills
• Quick learner of new tools and technologies
• Strong interpersonal communication and writing skills
• Ability to work independently under tight deadlines
• Solution-oriented mindset

Benefits

• W2 employment status with competitive pay
• Comprehensive medical, dental, vision, and life insurance
• 401k plan with employer matching
• Paid time off for vacation and sick leave
• Paid holidays and parental leave
• Technology stipend for remote work setup
• Continuous mentoring and support from team leaders

Why Apply Through Jobgether?

We use an AI-powered matching process to ensure your application is reviewed quickly, objectively, and fairly against the role's core requirements. Our system identifies the top-fitting candidates, and this shortlist is then shared directly with the hiring company. The final decision and next steps (interviews, assessments) are managed by their internal team.

We appreciate your interest and wish you the best!

Data Privacy Notice: By submitting your application, you acknowledge that Jobgether will process your personal data to evaluate your candidacy and share relevant information with the hiring employer. This processing is based on legitimate interest and pre-contractual measures under applicable data protection laws (including GDPR). You may exercise your rights (access, rectification, erasure, objection) at any time.

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

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