Job Description

We are hiring an Executive Assistant to act as a Liaison supporting boards of directors and senior executives. This person will serve as the primary administrative contact for all board related activities for an organization in Wilmington, Delaware.

Job Details:

The Executive Assistant will play a pivotal role in advancing the mission by ensuring the boards operate effectively, empowering leadership to make informed decisions that drive transformative impact. Will support the governance and strategic operations Boards of Directors and Senior leadership to ensure seamless coordination, communication, and compliance, fostering an environment of excellence.

Type of Role/Location:

Part-Time / Hybrid Role with onsite work required in Wilmington, Delaware (applicants must be local to the area)

Primary duties will include:

• Board Support and Coordination
• Serving as the primary administrative contact for all board-related activities.
• Preparing agendas/meeting materials, distributing materials, and coordinating logistics for board and committee meetings.
• Ensure adherence to bylaws and governance best practices, maintaining the highest standards of operational integrity.

Communication and Documentation:

• Facilitate effective communication between the board, senior leadership, and key stakeholders.
• Maintain accurate and confidential records of board activities, minutes, and decisions.
• Draft correspondence, reports, and other materials to support informed decision-making.

Governance and Compliance:

• Support onboarding and orientation for new board members, ensuring they are well-equipped to fulfill their roles.
• Assist in the development and periodic review of governance policies, charters, and related materials.
• Monitor compliance with legal and regulatory requirements to safeguard the organization’s integrity.

Required Education and Experience:

• Proven experience providing high-level support to executive level leaders/executive committee
• Proven experience supporting boards of directors or senior executives in complex organizational settings.
• Exceptional organizational and time management skills, with the ability to manage multiple priorities
• Strong written and verbal communication skills, tailored to professional and high-stakes environments
• In-depth knowledge of governance best practices, legal compliance, and board operations.
• High attention to detail, with discretion and confidentiality in handling sensitive information.
• Proficiency in technology platforms for virtual meetings, document management, and collaborative workflows.
• Collaborative mindset, with the ability to work effectively with diverse stakeholders.
• Bachelor’s degree (Business Administration preferred)
• Part-Time / Hybrid Role with onsite work required in Wilmington, Delaware (candidates must be local to the area)

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