Executive Assistant Job at TSR Consulting, San Dimas, CA

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  • TSR Consulting
  • San Dimas, CA

Job Description

Job ID: 83715

Executive Administrative Assistant (Hybrid: 3 Days Onsite / 2 Days Remote) - 6 Month Contract

Pay-$27/hr

We are seeking an experienced Administrative Assistant to provide high-level support to senior executives at a leading global organization in the human capital management and technology solutions industry. This is a temp-to-hire opportunity offering a hybrid schedule — three days onsite and two days remote.

Key Responsibilities

  • Prepare professional correspondence including memos, invoices, letters, and reports.
  • Answer and route phone calls, take detailed messages, and manage communications efficiently.
  • Maintain and organize corporate records, documents, and reports.
  • Conduct research and compile data to prepare materials for executive and board review.
  • Assist in meeting preparation, scheduling, and accurate minute-taking.
  • Greet visitors and coordinate with executives to determine meeting access.
  • Use a variety of software tools including Microsoft Word, Excel, PowerPoint, and databases to create and manage professional documents.
  • Read, analyze, and distribute incoming memos, submissions, and correspondence as needed.
  • Make complex travel and accommodation arrangements for executives.
  • Order supplies, manage a records database, and maintain office inventory.
  • Open, sort, and distribute incoming mail, faxes, and emails.
  • Provide comprehensive administrative support to senior leadership.

Qualifications

  • 7+ years of administrative experience , including direct support for senior executives or leadership teams.
  • Strong organizational and multitasking abilities with excellent attention to detail.
  • Exceptional written and verbal communication skills.
  • Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) .
  • Proven ability to handle confidential information with discretion.
  • Experience coordinating meetings, travel, and executive calendars.
  • Strong analytical skills with the ability to compile and present data.
  • Demonstrated ability to work independently and anticipate executive needs.
  • Bachelor’s degree preferred; equivalent work experience considered.

Preferred Skills

  • Experience supporting C-level or senior management.
  • Strong decision-making and problem-solving skills.
  • Creative and proactive approach to managing tasks and priorities.
  • Professional demeanor and excellent interpersonal skills.

Job Tags

Contract work, Temporary work, Work experience placement, Work at office,

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