Job Description

Overview

HR Admin Specialist Location: Ramsey, NJ (Hybrid; 3 days in-office)

Salary range: $64,100 $80,200 + Outstanding benefits package

Position Overview

A global leader in the imaging industry is seeking an HR Admin Specialist to provide executive-level administrative support and coordinate key HR and operational functions. This role will serve as a liaison between executive leadership, internal departments, and external partners, ensuring smooth day-to-day operations and effective communication across the organization. The position reports directly to the President of the U.S. subsidiary.

Key Responsibilities

• Act as the primary liaison with affiliated company Legal and HR teams.
• Support the President in coordinating internal communications, special projects, and initiatives.
• Prepare and submit quarterly and annual compliance reports (e.g., JSOX, risk assessments).
• Provide direct administrative support to the President.
• Manage logistics for employee surveys, analyze results, and recommend improvements.
• Track and administer employee programs such as continuing education, referral bonuses, and performance initiatives.
• Maintain accurate organizational charts and employee contact records.
• Support recruitment efforts by coordinating with internal and external recruiters, aligned with business strategy.
• Assist in resolving HR-related issues in collaboration with the President.

Qualifications

• Bachelors degree required.
• 1+ years of experience in HR preferred.
• 2+ years of administrative or executive assistant experience preferred.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Highly organized, detail-oriented, and able to manage multiple priorities in a fast-paced environment.
• Team-oriented with the ability to work independently.
• General business knowledge preferred.

To apply, please send resume to [email protected]

Seniority level

• Entry level

Employment type

• Full-time

Job function

• Human Resources
• Industries
• Staffing and Recruiting

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