Job Description

As an Insurance Defense Litigation Legal Secretary, you will be responsible for supporting a team of attorneys and paralegals in all aspects of litigation, with a focus on insurance defense cases. This includes preparing legal documents, managing case files, coordinating meetings and appointments, and ensuring that all administrative tasks are handled efficiently.

Key Responsibilities:

• Prepare, format, and proofread legal documents including pleadings, motions, discovery responses, and deposition summaries.
• Manage case files, ensuring all documents are properly organized, maintained, and filed in accordance with firm protocols.
• Draft correspondence and maintain communication with clients, opposing counsel, court personnel, and expert witnesses.
• Assist attorneys in managing calendars, scheduling depositions, hearings, and meetings, and coordinating travel arrangements when necessary.
• E-file court documents and monitor filings to ensure compliance with deadlines and court rules.
• Assist in preparing trial exhibits, witness lists, and other necessary materials for hearings and trials.
• Maintain confidential client information with a high level of discretion and attention to detail.
• Provide general administrative support, including handling phone calls, managing emails, and organizing office materials.

Qualifications:

• 3+ years of experience as a legal secretary, preferably in insurance defense or litigation.
• Strong knowledge of litigation procedures, legal terminology, and document preparation.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and legal software (iManage, Relativity, or similar tools).
• Excellent organizational and multitasking abilities, with a strong attention to detail.
• Strong communication skills, both written and verbal, and the ability to interact professionally with clients, colleagues, and opposing counsel.
• Ability to work independently, as well as part of a collaborative team, in a fast-paced environment.
• Familiarity with e-filing in both state and federal courts.

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