Job Description

Monroe Christian School in Centralia, WA is looking for one remote executive assistant to join our team. We are located on 901 L St. Our ideal candidate is attentive, punctual, and hard-working.

Benefits

• We offer many great benefits, including free early access to your pay through Homebase.

Responsibilities

1. Calendar and Schedule Management

• Organize and manage executive calendars, scheduling appointments, meetings, and events.
• Coordinate across time zones for international teams or clients.
• Proactively handle conflicts and reschedule appointments as needed.

2. Email and Communication Management

• Monitor and respond to emails on behalf of the executive.
• Draft, proofread, and send professional correspondence.
• Serve as a gatekeeper, prioritizing messages and directing inquiries to the appropriate channels.

3. Travel Arrangements

• Book flights, accommodations, and ground transportation.
• Prepare detailed itineraries and handle last-minute changes.

4. Meeting Preparation and Support

• Organize agendas, presentations, and other materials for meetings.
• Take detailed minutes and follow up on action items.
• Arrange virtual meetings using tools like Zoom or Microsoft Teams.

5. Administrative Support

• Manage files, databases, and document organization.
• Handle expense reports, invoicing, and reimbursements.
• Conduct research and prepare reports or summaries as requested.

6. Project Coordination

• Assist with planning and executing projects.
• Track deadlines, milestones, and deliverables.
• Liaise with other team members to ensure projects stay on track.

7. Confidentiality and Discretion

• Handle sensitive information with the utmost confidentiality.
• Protect the executive’s time by screening requests and interruptions.

Qualifications

Education and Experience

• Bachelor’s degree in Business Administration, Communications, or a related field (preferred but not required).
• 3–5 years of experience as an executive assistant or in a similar role.

Skills

1. Time Management

• Exceptional organizational skills to handle complex schedules and multiple priorities.

1. Communication Skills

• Strong verbal and written communication abilities, including professional email etiquette.

1. Tech Proficiency

• Expertise in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.
• Familiarity with tools like Slack, Zoom, Trello, and Asana.

1. Attention to Detail

• High accuracy in managing tasks, documents, and correspondence.

1. Problem-Solving

• Ability to anticipate needs and resolve issues proactively.

1. Discretion

• Maintain confidentiality and handle sensitive matters with care.

1. Adaptability

• Comfortable working in a fast-paced environment and adapting to changing priorities.

We are looking forward to receiving your application. Thank you.

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