Job Description

Passavant Memorial Homes is one of the foremost, consumer-focused providers of support to individuals with intellectual disabilities, autism, and behavioral health needs. The mission of Passavant Memorial Homes is to empower individuals to live successfully in the community. Our team of professionals have been dedicated to promoting choice and independence for individuals with intellectual disabilities for more than 120 years. Throughout our history, we have continuously focused on ensuring the highest quality support and providing a variety of opportunities for our employees to develop and advance.

Passavant Memorial Homes is currently seeking a full-time Time Management Systems Coordinator working at our Harmarville office. The Time Management Systems Coordinator is a full-time position under the direct supervision of the Chief Financial Officer. This position is responsible for coordinating all timekeeping systems to improve business processes, improve workforce productivity, and enhance day-to-day operations. 

Apply today and start your career with a growing company that is committed to the development and advancement of our employees!

DUTIES AND RESPONSIBILITIES OF THE TIME MANAGEMENT SYSTEMS COORDINATOR:

• Reviews missed punch list daily, determines actual time worked, and enters correct punches into the time & attendance system, which is currently Kronos/UKG.
• Reports to the Information Technology Department any software issues, or time clock issues, and ensures that time clock systems are operating properly. 
• Ensures time is allocated to the correct location/department code.
• Designs and generates timekeeping reports, as well as troubleshooting report issues.
• Monitors time-keeping procedures for misuse by employees.
• Corrects incorrect or missed Paid Time Off punches, monitors balances, and researches discrepancies.
• Assists with prior pay adjustment inputs.
• Maintains and troubleshoots attendance issues.
• Provides trainings and education to managers on timekeeping by developing guides and other training materials.
• Participates in the bi-weekly payroll process by ensuring the approval and sign off is completed timely and by uploading timekeeping data into the payroll system.
• Oversees biometric timeclock enrollment process for staff.
• Assists in assuring compliance with agency policies. 
• Manages the timekeeping environment, implementing new capabilities.
• Performs other related duties as required and assigned. 

REQUIRED SKILLS AND KNOWLEDGE OF THE TIME MANANGEMENT SYSTEMS COORDINATOR:

• Minimum of 18 years of age.
• Valid state driver's license required.
• High School Diploma or equivalent required; Associate degree or higher in Accounting or related field preferred. 
• Must possess strong computer knowledge, strong organizational skills, and ability to communicate effectively with all levels of personnel.
• Experience with time keeping systems and time management processes required; Kronos/UKG Time and Attendance Software experience preferred. 

PASSAVANT MEMORIAL HOMES OFFERS A VARIETY OF BENEFITS INCLUDING:

• $40,000 - $45,000 annual salary
• Comprehensive Health, Dental, and Vision Insurance Coverage
• Generous PTO Package
• 401K Retirement Plan
• Dynamic and Supportive Work Environment
• Career Development and Advancement Opportunities

Passavant Memorial Homes Family of Services is an Equal Opportunity Employer.

If you are having issues or need assistance while filling out the application, please reach out to [email protected].

By clicking “Submit Application,” you are indicating that you have read and accept our Privacy Statement . If you have any questions regarding any open positions, the application process, or filling out the electronic application, please contact our recruitment team by e-mail at [email protected] or by phone at 1-888-764-6467 Extension 111.

PMHFOS prohibits discrimination in any employment action; in admissions, referrals, operations, or delivery of services against individuals because of their race (to include hair type, hair texture, or hair style), color, religious creed (to include all aspects of religious observances and practice, as well as belief), disability, ancestry, national origin (including limited English proficiency), age (40 and over), sex (to include pregnancy status, childbirth status, breastfeeding status, sex assigned at birth, gender identity or expression, affectional or sexual orientation, and differences in sex), genetic information, marital status, membership in volunteer emergency responder organization, victim of domestic violence, sexual assault, stalking, family care responsibilities, reproductive health decisions, and retaliation for initiating a complaint of discrimination or opposing or participating in the investigation of a discriminatory practice. Visit our Compliance page for more information.

PMHFOS is dedicated to achieving a diverse workforce through application of its affirmative action, equal opportunity, and nondiscrimination policies in all aspects of employment. PMHFOS celebrates diversity and has a no-tolerance policy for harassment or discrimination of any kind. We value the unique skills, background, and experience of all of our employees.

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