Job Description

Job Description

Job Title: Executive Assistant (Bilingual – English/Spanish)

Location: Hybrid (Katy, TX & Remote)

Reports to: Founders / Executive Leadership Team

Type: Full-Time

Salary: 50K - 60K

About the Opportunity

A newly established construction and development firm in Houston, and an esteemed client, is seeking an Executive Assistant to join as the third foundational team member. This is a rare opportunity to be part of an early-stage venture working alongside local government entities on transformative projects.

This role is ideal for a high-performing professional who thrives in fast-paced, high-stakes environments, and who wants to play a pivotal role in building the systems, structure, and rhythm of a business from the ground up.

Key Responsibilities

• Serve as the right hand to the founders- anticipating needs, handling administrative and operational tasks, and keeping the “machine” running smoothly.
• Track and manage inventory, equipment, and materials; identify reorder trends and prepare restocking schedules weekly.
• Support business operations such as payroll coordination, billing/accounts payable and receivable, document preparation, vendor communication, and basic HR tasks.
• Maintain meticulous records, notes, and logs for meetings, purchase orders, and site activities.
• Assist with social media content and digital updates to support the company’s brand presence.
• Coordinate meetings, events, and travel—ensuring seamless logistics.
• Support compliance, documentation, and communication related to government partnerships.
• Handle confidential information with discretion and professionalism.
• Provide insight and proactive solutions to operational challenges, ensuring consistent follow-through and accountability.

Qualifications

• Bilingual (English & Spanish) – required.
• Strong problem-solving and analytical skills; resourceful and capable of finding solutions independently.
• Excellent time management, organization, and multitasking abilities.
• Strong command of Microsoft Office Suite, particularly Excel.
• Experience with payroll coordination, inventory management, or city/county project administration is highly preferred.
• Experience in construction, business development, or sales is a plus.
• Familiarity with social media management and HR support tasks.
• Exceptional written and verbal communication skills.
• Ability to work irregular or extended hours based on business needs
• High emotional intelligence, discretion, and resilience under stress.
• No degree required; equivalent work experience and results-driven mindset valued.

Personal Attributes

• Calm under pressure and capable of managing multiple moving parts.
• Detail-oriented, thorough, and proactive in anticipating needs.
• Comfortable working in ambiguity and helping define structure.
• Loyal, trustworthy, and dependable; a team player who takes initiative.

ETC is an E-Verify company

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