Job Description

Top 100 law firm is looking for a legal secretary to join one of their teams! The legal secretary is responsible for providing a general range of support to attorneys, fee-earners, administrative personnel and clients.

Responsibilities Include:

• Supporting Corporate/Transactional attorneys with general administrative and secretarial tasks
• Maintaining and coordinating attorneys' calendars by scheduling conferences, teleconferences, and travel.
• Supporting the attorneys, fee-earners and clients by reading, researching, reviewing, verifying, and routing correspondence, reports and legal documents.
• Drafting letters and documents for a variety of practice areas including trust and estate related documents, corporate transaction documents, immigration forms, etc.; collects and analyzes information; prepares charts, graphs, and other visuals using PowerPoint, Excel and other software.
• Editing documents for fee earners.
• Communicates and obtains information from/for internal and external clients.
• Maintains and updates attorney mailing lists for clients.
• Maintains confidentiality of client and firm matters.
• Coordinates monthly billing process between accounting and assigned partner(s). This includes preparation and editing of draft and final client invoices and transmittal of same.
• Supports the New Client Intake process which includes the conflicts check, matter details and Engagement Letter preparation.
• Schedules meetings with internal and external participants via Zoom/Microsoft Teams. Arranges conference rooms as needed.
• Responsible for entering fee earners time into 3E
• Maintains hard copy and electronic filing system

Key Skills and Experience

1. Must be willing to support different practice areas

2. Extremely detail oriented.

3. Strong communication skills: the ability to express self effectively, both orally and in writing including excellent spelling, grammar, punctuation, form and style. Ability to compose correspondence as needed

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