Job Description

Job Title: Office Coordinator

Location: Blue Mounds, WI

Type: Direct Hire

Schedule: M-F, 8-5

Pay Range: $24 - $29/hr

Benefits: Yes. Medical, Dental, Vision, PTO, 401(k), Paid holidays

Summary

Connect Search is hiring an Office Coordinator in Blue Mounds.

Responsibilities

• Answer and direct incoming calls using a multi-line phone system
• Monitor office email; direct to appropriate employees and departments
• Greet and assist clients, vendors and other patrons; maintain visitor log
• Maintain organized filing systems for a variety of records
• Collect and distribute incoming mail; prepare documents for mailing
• Request new customer information and enter in QuickBooks
• Manage customer sales tax certificates; update QuickBooks
• Collect and process client credit card information; manage merchant account
• Gather credit reference data for customer credit application approval; update QuickBooks with terms data
• Monitor collections of accounts receivables; communicate past due accounts with customers and generate reports for RFQ and corporate office
• Match vendor invoices with packing slips, code with correct general ledger account, and submit to corporate office
• Reconcile UPS invoices, enter in QuickBooks, and submit to corporate office
• Receive payments in QuickBooks
• Update IMAT orders in Streamics
• Complete customer/vendor/supplier documents as requested
• Assist with annual inventory for all business locations
• Create SOP for processing essential functions of position; maintain SOP organization
• Create and maintain active email list for company; update accordingly with employee hires and exits
• Maintain employee list of information that is updated with active employees
• Train necessary personnel for out of office coverage
• Assist human resources with employee engagement as requested
• Create, organize and maintain company (site) calendar and manage appointment scheduling as requested.

Qualifications

• High School Diploma or equivalent required
• 2+ years’ professional office experience required
• Accounting / QuickBooks experience preferred
• Manufacturing industry experience preferred

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