Job Description

Job Description

The Walnut Creek Downtown Association (WCD) is a 501c(6) that supports, markets and advocates for its 700 business members. The organization includes the management of a newly formed 501(c3) non-profit organization, the Community Partnership for Walnut Creek Downtown (CPWCD). We are seeking a part-time team-oriented Administrative-Accounting Assistant professional.

Responsibilities:

· Manage the bookkeeping for the 2 organizations: 

o Manage the accounts payable, accounts receivable, past due, invoicing, and printing checks

o Provide financial reports including Profit and Loss, Balance Sheets and various ad hoc reports

o Reconciliation of credit cards, bank accounts, PayPal and Stripe accounts

o General banking

· Manage Payroll

o ADP Payroll Processing

o Timecards

o Importing and notifications

· Executive Director support: emails, calendar, scheduling meetings, minutes, etc.

· Routine administrative and operating tasks, as assigned by the WCD team

· Retrieve voicemail and respond to general inquiry email

· Oversee the Associate Membership program (new member outreach, renewals, payments)

· Operate payment terminals and be knowledgeable of set-up/troubleshooting devices

· General website updates including adding, editing or suspending businesses

· Annual Business Improvement District (BID) renewal assistance

· Handle multiple projects simultaneously and “jump in” where needed

Skills & Requirements:

· AA/AS degree or equivalent work experience

o 3-5 years’ experience in bookkeeping or accounting; proficient with QuickBooks, Excel, PowerPoint, and Word

· Proficient with computer programs (Microsoft Office)

· Experience with the following programs is a plus:

o MailChimp

o PayPal

o Stripe

o ADP Payroll Processing

o Canva

o Online Registration Software

· Excellent communication and decision-making skills

· Non-profit and/or grant writing experience a plus

· Must be pro-active and a self-starter

· Punctual and able to meet deadlines

· Ability to move/lift up to 25 pounds

· Must have a reliable means of transportation

Weekly Hours:

· Part-time, 20 hours a week, Monday – Friday

· In-office position

· Location: Downtown Walnut Creek

· Required to be available to work occasional night and weekend shifts for scheduled events; otherwise, available during normal business hours (9am-5pm).

Salary and Benefits:

· $28,000-$31,000 annual salary, based on experience

· Retirement Savings Plan

· Paid Time Off

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